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Privacy policy A colorful mind

 

About our privacy policy

A colorful mind cares greatly about your privacy. We exclusively process data that we need for (improving) ourservices, and carefully handle all information gathered about you and your usage of our services. Your data is notshared with third parties for commercial goals. This privacy policy applies to the use of the website and the servicesprovided by A colorful mind. The starting date for the validity of these terms and conditions is 13/03/2021, with thepublication of a new version the validity of all previous versions is canceled. This privacy policy describes whatinformation about you is collected by us, what this data is used for and with whom and under what conditions this datacould be shared with third parties. We also explain to you how we store your data, how we protect your data againstmisuse and what rights you have regarding the personal data you provide us.If you have any questions about our privacy policy, please contact our privacy contact person, you will find the contactdetails at the end of our privacy policy.

About our dataprocessing

Below you can read how we process your data, where we save it, what security techniques we use and to whom thedata is visible.

Webshopsoftware

JouwWeb

Our webshop has been developed using JouwWeb software. Personal data gathered with the use of our website andservices is shared with JouwWeb. JouwWeb requires access to these details to offer (technical) support. They willnot use this data for any other purposes. JouwWeb has an obligation, based on the agreement we have with them,to take necessary precautions and security measures when it comes to your personal data. JouwWeb uses cookiesto gather technical information about the use of the software. No personal data is gathered and/or stored. JouwWebmaintains the right to internally share the gathered data to improve its own services.

E-mail and mailinglists

Other

For our regular business email, we use the email services of Other. This party has implemented fitting technical andorganisational measures to prevent misuse, loss or corruption of your data. Other does not have access to ourmailbox and we treat our email-traffic confidentially.

Payment processors

Reviews

Transport and logistics

Accounting and Bookkeeping

External sales channels

 

Purpose of data processing

General purpose of data processing

We use your data with the sole purpose of providing you with our services. This means that the goal of processingthis data stands in direct relation to the assignment or task that you offer us. We do not use this data for(addressed) marketing purposes. If you share information with us and we use this information to - not based on arequest – contact you at a later time, we will first ask for explicit consent. Your data is not shared with third parties,with any other purpose than to fulfil accountancy and administrative obligations. These third parties are allobligated to a duty of confidentiality based on the agreement we have with them, an oath or legal obligation.

Automatically collected data

Information automatically gathered by our website is processed with the sole purpose of providing you with and/orto further improve our services. This information (for instance your IP address (anonymised), web browser andoperating system) is not personal information.

Cooperation in tax and criminal investigation

In some cases, we may be obligated by government to a lawful duty of sharing your information with the purpose ofassisting in a fiscal or criminal investigation. In such cases we are forced to comply and assist, but will, based onlawful possibilities, offer objection.

Retention periods

We store your data for as long as you are a client with us. This means that we maintain and keep your client profileuntil you make it known to us that you no longer desire to use our services. Such a message also functions as arequest to be forgotten. We are required to keep invoices with your (personal) information due to relevantadministrative obligations, this information is safely stored for as long as the relevant term for these obligations hasnot yet passed. Personnel no longer has access to your client profile and any documents made because of yourassignment or task.

Your rights

Based on valid Dutch and European law you, as a concerning party, have certain rights when it comes to personaldata that is processed by or on behalf of us. Below you may find an explanation of these rights and how you, as aconcerning party, can invoke these rights. In principle to prevent abuse we only send invoices and copies of yourdata to e-mail addresses that you have made known to us. Should you wish to receive this data on another e-mailaddress or for instance per mail we will ask you to identify yourself accordingly. We maintain an administration ofconcluded requests, in case of a request to be forgotten we will maintain an administration of anonymised data.You receive all invoices and copies of data in files that are structured in a machine-readable format Based on dataclassifications that we use within our system. At all times you maintain the right to lodge a complaint with AutoriteitPersoonsgegevens if you suspect that we mistreat or misuse your personal data.

Right of inspection

At all times you maintain the right to view the data we process that has a relation or may be reducible to yourperson. You may request such a viewing to our contact in charge of privacy matters. You will receive a response toyour request within 30 days. If your request is approved we will send you, via the e-mail address known to us, acopy of all data with an added overview of processors managing this data while also mentioning the categoriesunder which we store this data.

Right to rectification

At all times you maintain the right to have the data we process that has a relation or may be reducible to yourperson be adjusted. You may request such an adjustment to our contact in charge of privacy matters. You willreceive a response to your request within 30 days. If your request is approved we will send you, via the e-mailaddress known to us, a confirmation that the data has been adjusted.

 

Right to restriction of processing

At all times you maintain the right to limit the data we process that has a relation or may be reducible to yourperson. You may request such limiting to our contact in charge of privacy matters. You will receive a response toyour request within 30 days. If your request is approved we will send you, via the e-mail address known to us, aconfirmation that the processing of your data is limited until you chose to cancel said limitation.

Right of transferability

At all times you maintain the right to request for the data we process that has a relation or may be reducible toyour person be processed by a third party of choice. You may send in such a request to our contact in charge ofprivacy matters. You will receive a response to your request within 30 days. If your request is approved we willsend you, via the e-mail address known to us, your (personal) invoices or copies of data that we, or third parties onbehalf of us, have processed. It is highly likely that in such a case we can no longer offer our services to you for wecan no longer guarantee the previous data safety.Right of objection and other rightsAt all times you maintain the right to object to the processing done by us, or on behalf of us by third parties, of yourpersonal data. In case of such an objection we will immediately cease all processing of your data while yourobjection is being investigated and handled. In case of a justified objection we will return all invoices and/or copiesof personal data that we, or third parties on behalf of us, have processed up until that point and cease processingthereafter. You also maintain the right to not be subject of automated decision-making processes or profiling. Weprocess your data in such a way that this right does not apply. Should you believe that this right does apply thenwe ask you to reach out to our contact in charge of privacy matters.

Privacy policy changes

At all times we maintain the right to alter our privacy policy. This page however always displays the most recentversion of our privacy policy. Should a new privacy policy have consequences for the ways in which we processrecently gathered data in regard to your person, then we will notify you of this via e-mail.

Company details

A colorful mind

Jozef Wautersplein 1 2850 Boom België T

(047) 412-7012 E

ldb@acolorfulmind.be

Contactpersoon voor privacy zaken

Larissa De Borgher